Property & Facilities Coordinator

We're looking for a Property & Facilities Coordinator to join our Property & Facilities team. In this role, you will help ensure smooth and efficient maintenance and project delivery across our shops, supporting both day-to-day operations and continuous improvements.

Location: Stockholm

Team/Function: Central Operations

About Espresso House

Espresso House is a part of the world's biggest coffee family JAB Holding BV and has grown into the leading premium coffee shop brand in the Nordics with 500 Coffee Shops across Sweden, Norway, Finland, Denmark and Germany. Across five countries, a dedicated team of professionals works behind the scenes in our support offices, ensuring our coffee shops run smoothly and our guests enjoy the best possible experience. From operations to innovation, our support team lays the foundation that helps our shops thrive.

What You'll Do

As a Property & Facilities Coordinator, you'll take ownership of our CMMS platform, coordinate with suppliers, and support construction and refurbishment projects from planning to completion across our markets. You will be reporting to the Property & Facilities Consultant and work closely with Operations, Procurement, Construction, and IT to follow up on performance, identify improvement opportunities, and ensure high-quality delivery across our markets.

Key responsibilities

• Own the CMMS platform – ensure accurate case management, support users, and drive improvements to the platform.
• Coordinate suppliers – ensure clear communication, timely follow-up, and quality control of completed work.
• Support projects – coordinate schedules, documentation, suppliers, timelines, and budgets for construction and refurbishment projects.
• Follow up and report – track maintenance, costs, response times, and project progress to ensure effective delivery.
• Drive improvements – identify recurring issues and share insights to improve maintenance and processes.
• Collaborate across teams – work closely with Operations, Interior & supply, Procurement, Construction, and IT to support efficient ways of working

Who are you?

Competencies

• Structured & organised – Able to coordinate multiple tasks, follow up on details, and keep information accurate and up to date.
• Tech-savvy – Comfortable working with digital tools and able to quickly learn and improve systems and platforms.
• Proactive & solution-oriented – Takes initiative, follows through on tasks, and looks for ways to improve processes.
• Collaborative – Communicates clearly and works effectively with both internal teams and external suppliers.

Experience & skills

• Relevant background – Vocational or technical education, or equivalent practical experience in facility management or a related field.
• Relevant experience – 1–3 years of experience in a coordination, operations, or facility support role.
• System experience – Experience working with CMMS and/or ticketing platforms is an advantage.
• Communication skills – Fluent in English and comfortable working across teams and markets.

Experience within retail, restaurants, hotels, or other businesses with a large number of locations is considered an advantage.

What We Offer

At Espresso House Group, you'll be part of a warm, ambitious, and international team where we care about both people and results. We offer a strong people culture and a collaborative environment with opportunities for professional growth and development.

If you're ready to contribute to our Central Operations team, we'd love to hear from you!

Type of employment: Permanent

Start date: As soon as possible

Application deadline: 2026-10-09. We review applications on a rolling basis and will begin interviews immediately. Please note that the position may be filled before the application deadline.

Apply now or reach out to Anshu Chavhan, [email protected], if you'd like to know more.