Administrative Assistant needed!

Are you an organized and service-minded professional who thrives in an administrative role? Do you have the ability to multitask and work proactively in a dynamic environment? Do you want to contribute to efficiency and structure in a workplace where your efforts truly make a difference? Then you might be the right person for this position! Apply today with your application in English and in the Europass CV template.

About the position

We are looking for an Administrative Assistant for our client, an independent and important agency of the European Union. This position is based at their office, just north of central Stockholm.

Your daily tasks

• Provide daily administrative management of the project, including drafting notes, minutes, correspondence, and necessary follow-up
• Organise and coordinate appointments, business trips, and meetings, including the logistical preparations, documentation, and follow-up
• Assist in the preparation and follow-up of financial documents, such as orders and reimbursements
• Manage electronic and paper documents (contact lists, mailing, scanning, filing, and archiving
• Work closely with the project manager/members and centralised support functions to identify and resolve issues related to the project
• Communicate, cooperate, and liaise with a range of internal stakeholders
• Travel, alongside other staff, for the purposes of supporting logistics during missions and meetings abroad

Your characteristics

We are looking for an administrative assistant with excellent teamwork skills and strong interpersonal abilities, capable of communicating effectively with people at all levels within the organization. The role requires a highly service-oriented mindset, combined with tact and discretion. The ideal candidate has a strong sense of responsibility, can work independently, deliver results, and pays close attention to detail. In addition, they possess excellent organizational skills, can prioritize tasks efficiently, and manage multiple issues simultaneously.

Does this sound like an exciting opportunity? We look forward to reading your application!

Note! For this position you need to provide us with a curriculum vitae in English and in the Europass CV template (https://europa.eu/europass/sv). We also need a letter of motivation, explaining which job specific expertise and personal characteristics you can bring to the job (of maximum 1 page).

Qualifications:

• Proven experience as an administrative assistant/secretary, preferably in a multicultural working environment
• Experience in working with support tasks in the areas of project management, procurement, contract management, budgets, and/or statistics
• Excellent skills in preparing correspondence and other documentation
• Good numerical skills
• Thorough knowledge of Microsoft Office (Word, Excel, Power Point and Outlook) and experience in maintaining databases
• Proven experience in contributing to the organisation of meetings
• Excellent command of English, spoken and written

Meritorious:

• Experience working internationally is an additional benefit

Contract type and hours

Full-time consulting assignment until 2027-03-31. Start in December.

Let us help you take the next step in your career

Our vision is to ensure that everyone thrives and feels engaged at work. With us, you will find a wide variety of assignments, where you can either be employed directly by a company or work as a consultant through Perido. We are one of Sweden’s largest consulting firms for professionals, which gives you many opportunities. As a consultant, you become an important part of our organization and contribute your expertise within our clients’ organizations. Read more about us at Perido: https://perido.se/om-oss/

You can find answers to most questions or concerns at perido.se/vanliga-fragor/. If you still cannot find what you are looking for, you are welcome to contact us at [email protected]. Please always include the position reference number 36041 in the subject line. Please note that we only accept applications through our website and that we are unable to provide updates on your application status or disclose the client company if it is not stated in the job advertisement.